Town of Otisfield
Board of Selectmen Meeting Minutes
March 4, 2015
1. CALL TO ORDER: The regular meeting was called to order at 7:01 PM. Hal Ferguson – Chairman, Rick Micklon & Lenny Adler present.
2. FLAG SALUTE: Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting minutes from February 18, 2015. *Motion to accept minutes. LA/RM – Unanimous.
4. SPECIAL EVENTS
A. NONE
5. COMMITTEE REPORTS:
A. Planning Board: TT submitted memo to BOS regarding Otisfield Building Ordinance:
Section IV(D) change for warrant. (Entered into public record) This will be a stand-alone Article.
B. Robinson Dam Committee: Meeting on Tuesday, March 24th @ 6:00 PM. TT will attend as Secretary.
C. Road Study Review Committee: DP: The committee met with Ross Cudlitz, PE and all felt it was an informative meeting. Ross is of the opinion, don’t hurry it. Funding stands a better chance next year if not rushed. Public hearing to be held on April 23rd at 7:00 PM.
D. Finance Committee: HF contacted Chair, Joanie Jacobs. All material is in and Committee should be ready to start this process.
E. Job Description Review Committee (JDRC) would like name to be updated to Employee Handbook Committee. The JDRC will conclude. Items on the web and in the handbook need to be cleaned up. They have requested that TT help them in this process. Next week this will begin.
6. DEPARTMENT HEADS:
A. None.
7. QUESTIONS/COMMENTS FROM THE PUBLIC.
A. None.
8. ADMINISTRATIVE ASSISTANT ITEMS
A. Superintendent Colpitts requested to be put on BOS agenda April 1st or 15th. All agree either works. This is to discuss the school budget. HF: Suggests inviting school board members.
B. Emergency Contact List – Annie has updated and distributed the list.
C. Inclement Weather Policy: *Motion to accept and sign. HF/LA – Unanimous. Annie will send an electronic copy to TT for website.
D. CN Brown: Changes confirmed in writing. HF & RM: suggests we look into other’s prices prior to agreeing to CN brown. Contract with changes submitted into public record.
E. Craig & Ethel Turner tax issues: Not happy with assessment from O’Donnell’s and they would like to meet with BOS & O’Donnell’s. RM: Recommended that Ethel bring her appraiser to this meeting so any issues between “assessment value vs appraisal values can be addressed”. *Scheduled and confirmed March 11th @ 3:00 PM.
F. Heniger Park Leases update: Phase 1, complete. The leases went out certified mail today. There are (13) leases that expire between July 1st and November 1st of 2015. They have a choice of a 99 year lease, a lease that will expire in 2040 or they can opt out. The BOS all agree they should have the option in their hands thirty (30) days prior to current lease expiration. HF : would like to draft a cover letter to explain their options. The leases that expire in FY 16 will be offered a lease that expires on June 30, 2040. These fifteen (15) also have the option of taking the ninety-nine (99) year lease that is being offered to everyone. This is shorefront property, and most likely going to be less available over the years. If you have a lease now, and it has not expired, it is considered status quo. So nothing will change until the lease is renewed or terminated. If they choose not to accept it, the properties will be offered to the public.
G. AVCOG: 2015 Household Hazardous Waste Program. *Motion to sign. LA/RM – Unanimous.
9. ADJUSTMENTS TO AGENDA
A.
10. UNFINISHED BUSINESS
A.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant # 16 to pay the town bills. LA/HF - Unanimous.
B. Pleasant Lake and Thompson Lake Dams: HF: Thompson Lake Dam: Poland has now made a contribution. A debris catcher was approved. The motor is being worked on to assist in the operation of the sluice gate, now manually operated. A check to Oxford needs to be sent. RM: Suggesting we request an invoice to keep better records. Pleasant Lake Dam: HF signed contract along with Casco Town Manager Dave Morton on March 1, 2015. This was needed for the engineer to continue design work. Not to exceed $9,000.00
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. LPC meeting: LA: There’s a law dealing with private ambulance companies buying fuel without paying tax. It appears any entity that buys fuel exclusively may be able to purchase it without paying fuel tax. LA pursued this and it may only be possible for non profit organizations. He was told to call Maine Revenue Services. LA will pursue this and report back at next mtg.
B. LA: Oil burner: The 2nd tank has not been hooked up at Garage yet.
13. EXECUTIVE SESSION:
A. Motion to enter into executive session pursuant to MSRS. Motion to close executive session by___ 2nd___, All Y-N. Discussion: *There was no executive session held at this mtg.
14. ADJOURNMENT. *Motion to adjourn at 8:25 PM. HF/RM-Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on March 18, 2015
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